Operations Coordinator/Accounts Payable – Florence, KY

Summary:

The operations coordinator is responsible for all invoicing of orders, supplies, paper, etc.  They are responsible for placing, tracking, and monitoring purchase orders.  They work directly with the Plant Manager on ‘month end’ reports.  They are required to maintain administrative duties of the plant safely and efficiently.

Essential Functions:

• Collaborate with different departments to ensure seamless coordination of day-to-day operations.
• Professionally handle incoming phone calls and plant visitors.
• Assist with preparation of reports, presentations and other documents.
• Verify pricing on all order entry.
• Assist in financial record-keeping, invoice processing and reporting tasks as required.
• Maintain paperwork of inventory (i.e. raw materials, consumables, office supplies).
• Complete spending reports to assist with budget monitoring.
• Issue POs for plant, maintenance, and office supplies.
• Participate in continuous improvement activities and implementation to enhance operational efficiency.
• Direct employees to the best source when looking for information.
• Cross train to act as back up for other administrative roles within the location.
• Other duties as assigned.

Qualifications

Education:

High School diploma or GED required.

Experience:

• Minimum 6 months transferrable experience. Proficient with MS Office (Outlook, Word, Excel).  ERP/Inventory experience preferred.

Functional Success Drivers: These competencies are what we require for an individual to be successful in this role.

• Team Player
• Communication (Oral & Written)
• Independence
• Problem Solving
• Detail Oriented
• Listening
• Organization/Planning