Administrative Assistant - Elizabethtown, PA

Summary:

Administrative Assistant II duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. We rely on their decision making and judgement to provide creativity in accomplishing goals.  They are responsible for confidential and time sensitive data. They should be familiar with a variety of the field's concepts, practices and procedures.

Essential Functions:

• Makes necessary inventory adjustments and STD cost adjustments in ERP system.
• Assists with monthly inventory counts.
• Quarterly inventory grading.
• Provides GL Coding for AP invoices.
• Answer telephones in a courteous manner, routes calls, take messages, answers routine inquiries and provides general information, greets, and directs visitors.
• Organize and schedule meetings and appointments.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain an electronic filing system.
• Provide information by answering questions and requests.
• Handle multiple projects.
• Order and maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies.
• Some locations may need to Issue purchase orders for plant, maintenance, and office supplies.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Handle sensitive information in a confidential manner.
• Reply to email, telephone or face to face inquiries.
• Develop and update administrative systems to make them more efficient.
• Receive, sort and distribute the mail, greet and assist visitors.
• Depending on location, cross train to act as back up for other administrative role s within location
• Cross train to act as back-up to CSR.
• Any other duties assigned by Plant Manager.

Qualifications

Education:

High School diploma or GED, with degree from accredited school preferred.

Experience:

• Minimum 1 years of progressive administrative experience.
• Demonstrated ability to exercise confidentiality.
• Microsoft Office Suite, especially Excel.

Functional Success Drivers: These competencies are what we require for an individual to be successful in this role.

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Interpersonal Savvy
• Integrity
• Problem Solving
• Listening
• Organization/Planning